Senior Project Coordinator

Do you want to help do good work?

Great! We do, too.

Do you have a flair for project management?

Then we’d like to talk to you.

We’re looking for an awesome and ambitious Senior Project Coordinator to support our talented creative team’s efforts to help Taft’s clients articulate and amplify their purpose.

Qualities:

This position calls for a self-motivated leader and a team player who understands how individual tasks fit into the bigger picture; who is conscientious, detail oriented, naturally curious, and cool under pressure; who is confident communicating with clients; and who believes in continuous improvement, including bringing new methods and techniques to the team.

We seek employees who embrace the high value our company places on diversity and inclusion. Taft believes that diversity in race and ethnicity, gender, age, sexual orientation and all other aspects not only benefit the company and our clients, it benefits us as individuals. Taft is intentional about our efforts to recruit a diverse workforce. We are a social justice-oriented company that gives voice to our employees’ views and recognizes the responsibility to help improve the wellbeing of our community, state, nation, and the world — both in our role as corporate citizens and in the work, we do for our clients.

Responsibilities:

The Senior Project Coordinator will focus mainly on project management on assigned accounts, keeping account lead and clients informed, and maintaining momentum to help make sure projects are completed on time, within budget, and to the client’s satisfaction.

This person is expected to:

• Create and maintain documentation, including timelines and status, on all deliverables to a very detailed level and provide account lead regular updates
• Manage activity on assigned accounts, keeping account lead and clients informed of account direction and maintaining forward momentum on projects
• Coordinate and lead/co-lead internal and client project meetings and provide client reporting and results analysis of key programs and initiatives
• Manage client approval for creative/production materials, copy, layouts and production art to ensure they are in line with client and agency expectations
• Assist in issuing change orders, as needed, communicating proactively with the client
• Assist in management of resources on assigned accounts to ensure projects are delivered to appropriate standards on time and on budget
• Manage costs to help ensure profitability and assist in preparation of client activity reports
• Escalate internal and/or client issues as appropriate
• Coordinate project timing and budgets for all job deliverables with relevant team members and provide clients with updates, as needed
• Traffic creative content for Taft marketing activities including websites, video, digital advertising, and social media
• For the above activities, fully utilize and integrate WorkBook and become knowledgeable in using WorkBook for project management and job tracking

Education/Experience:

• Bachelor’s degree plus 2-5 years direct experience in project management for a public relations/communications, marketing/advertising, or other similar professional services agency
• Strong experience with scoping, development of budgets and schedules for communications and creative projects. Project Management Certificate (PMP), a plus.
• The ideal candidate should have familiarity with different types of projects and deliverables, including but not limited to creative concepting, video, digital, and media relations, as well as vendor management.